I often receive a question by email: How to convert word to pdf? I figured it out and in this article I will try to explain how to convert word to pdf.

In what format do you save your documents? Of course, you say, in Word document format - with the .DOC extension. You can also save in RTF (Rich Text Format) format, a simple text format(.TXT), template format (.DOT), web page format (.HTM, .HTML) and others.

But if you plan to distribute your documents, including via the Internet, then you must be absolutely sure that your information can be read by all interested parties, regardless of what operating system(MacOS or Windows) they use, and without losing your formatting.

When I talk about documents, I mean files that contain both textual information and graphic elements and multimedia. These types of documents are usually reference books, technical manuals, textbooks, etc.

Undoubtedly, it is possible to accommodate all necessary information on your website and it will become available to all Internet users. But there are also disadvantages to this distribution:

1) there is no more or less serious protection against copying of your information and violation of your copyrights;

2) to familiarize yourself and/or study your information in detail, the user must be constantly online.

In this case, it makes sense to save your documents in a special format, independent of the platform and operating systems used.

The most popular format for distributing electronic documents today is considered to be the format PDF (Portable Document Format), developed by Adobe Systems. Created by the same company software for working with documents in PDF format: Adobe Acrobat (creating, viewing, editing, printing PDF documents), Adobe Reader(view and print PDF files).

You can convert any document, including a Word document, to PDF format. But for this you need to have installed product Adobe Acrobat with a complete package of programs for writing PDF files. It's not cheap and in most cases to the average user there is no need for this product.

In addition to the original programs for creating PDF files from Adobe Systems, there are also developments from third-party companies. I will tell you several programs that are designed to convert Word documents in PDF format.

First I'll introduce Russian development from ABBYY - ABBYY PDF Transformer 2.0. The program weighs a lot - 54Mb. But this is justified by its capabilities.

According to the information available on the company's official website, this program allows you to create PDF files. You can do this from documents Microsoft Word, Excel tables, PowerPoint presentations, Visio diagrams and HTML files.

However, the main function of the program is the reverse conversion of any PDF files into editable formats, including scanned documents that are just pictures. This is achieved through the use of unique ABBYY recognition technology.

After installation, the program creates its own toolbar in Word:

Additionally, it is possible to create PDF files using context menu by clicking on the file right click mouse, or from the ABBYY PDF Transformer program itself, or using the standard print function from any program, selecting as printer virtual printer PDF-XChange for ABBYY PDF Transformer.

Not for the sake of advertising, but from the bottom of my heart, I can say that the program is excellent and can only be recommended for those users whose functions are related to the creation and conversion of documents into one or another format (from PDF and to PDF).

Another program has foreign roots. Convert Doc to PDF For Word, just like ABBYY PDF Transformer, integrates its own toolbar into Word. However, to convert the file to PDF format, the program offers to download a free conversion driver, which weighs 3.7 MB. Besides, trial version The program is limited to 30 runs and only converts the first page, and links in the text are not saved as hyperlinks.

And although the test file was converted perfectly, these limitations negated all the potential capabilities of the program, and the program was removed from the computer without regret.

I consider it necessary to talk about one more program, since I learned about its existence not from search engines, but from criticism of this article on the Computerra forum.

The PrimoPDF program is built into the "print department" and becomes available when calling the print function from any program.

PrimoPDF creates high-quality PDF documents from any source: Word, Excel, PowerPoint, HTML, etc.

Allows you to optimize the output file for use for different purposes: for printing, for viewing on a PC screen... The value of the program is that it is free and easy to use. There are no problems with Russian characters. The program weighs 14 MB.

But there is also a minus. I did not find an option in the program to save links in a document as hyperlinks. Well, overall the program is good.

For the purity of the experiment, I tested several more similar foreign programs and came to the conclusion that they do not even come close in capabilities to the program from ABBYY. Some do not distinguish the Cyrillic alphabet, others require you to install additional programs, others are simply ugly both in appearance and functionality.

Having analyzed all of the above, the question arises: what about the Microsoft Corporation is doing in this direction. Why is such a popular format ignored?

Not at all. As Stephen Sinofsky (who led the group working on the Microsoft Office suite) once reported, new version Microsoft Office 2007 will introduce the ability to save Word documents to PDF format. Indeed, users who had previously downloaded this package could see firsthand the opportunity provided.

However, Adobe Systems opposed this innovation, threatening Microsoft with legal action. This is understandable: in this way Adobe could lose its market. Why would anyone download and buy expensive Adobe Systems products if the functions of converting documents to PDF format are available in MS Office.

As a result, Microsoft excluded the function of saving files in PDF format from the updated office suite, but provided users with the opportunity to download from its official website a special plug-in (add-on) for saving Word, Excel, Access, PowerPoint, InfoPath, OneNote, Publisher and Visio documents in the format PDF.

Many office workers use PDF files in their work. This format is used in the development of websites, the creation of printed materials (booklets, brochures, leaflets) and archiving of various kinds of documents. PDF files can be easily written using computer programs and special online services.

Today, PDF is one of the most popular multiplatform formats, which is widely used in printing, website development and the creation of book archives.

WITH using PDF You can create your own documents and distribute them on the Internet, having previously protected the files from copying. There are several ways to record PDF documents: create them online or use paid file editors of the required format. Recording a PDF file online To record documents in PDF format online, it is better to use the Google Docs service. Register in Google system and follow these steps:1) Open Google service Docs.2) Set up columns, upload images and text of your document to the online office field.3) Print the document in PDF format (the “Print to PDF” option) or save it on your PC. If you need to convert a ready-made Word document to PDF, you can use free online converters for this. There is no shortage of them today. Just enter the phrase “ PDF converters» and follow any link. Writing PDF using special software You can also create PDF files in the paid text editor MS Office 2007, as well as later versions of this program. MS Office allows you to save to PDF as text documents, and presentations. To convert any document to PDF, open the File menu, select Save As, and then select the desired format. There are also special programs for writing and creating PDF files: HelpCruiser, Bullzip PDF Writer, PDF Writer, CutePDF, TinyPDF, PDFCreator, etc. Bullzip PDF Writer and PDFCreator have certain advantages among them. These programs allow you to add watermarks, edit metadata, and create password-protected files. During operation, you can use 40 and 128-bit file encryption. The remaining programs are classified as more simple applications to create and convert PDF document ov. They have a small installer size and perform basic functions on creating PDF documents. To print text, images or tables in PDF format, use special PDF printers (for example, doPDF). These are free programs that you can easily download to your computer. After installing the program on your PC, press Ctrl+P and select the printer from the list provided. All of the above applications will help you easily and quickly record or convert any documents to PDF format. Most of these programs are freely available, but some services and applications will need to be purchased for a reasonable fee.

In this article you will learn how to make a PDF file the most in a simple way and without any paid programs. But making a PDF file is only half the battle, because the main thing is to know how to apply it all later, and most importantly, how to make money from it. Read the article to the end and you will receive an answer to all your questions.

What is a PDF file

The PDF format is gaining more and more popularity. What did he do to deserve such attention and what is it?

PDF – Portable Document Format or portable document format was created by Adobe Systems and was intended for use in the printing industry.

But the PDF format has become very widespread due to the convenience of providing information, and on the Internet now you will see a lot of different documents in PDF format.

In this format you can download various e-books, checklists, PDF report, PDF instructions, etc. These documents can be scanned from paper and then converted into PDF document or made using any text editor and translated into this format.

On the Internet, this format is used by companies to post product catalogs on their websites, various instructions, instruction manuals. To understand what the PDF format is, you need to know the principles of printing. It is the principles of printing that are embedded in this format, so the same document will be printed on different printers the same. The data that is transferred from the computer to the printer is the same, and it corresponds to a certain standard (postscript - document description language). The postscript data is sent to the printer, where it is interpreted and transferred to paper. The interpretation of the printer does not depend in any way on the computer and it is always the same, therefore the document will be printed the same way on different types printer.

8 Ways to Create a PDF File

Eat various ways create PDF files, some of them are paid and some are free. Let's look at the main ones.

1 way

This is the simplest and freest one - creating a file using the built-in Windows tools 10. Windows Feature 10 is that it contains a Microsoft Print to PDF printer. If, for example, you printed a document in Notepad, then select “Print” from the menu and select “Microsoft Print to PDF” in the drop-down window, check the box next to “Print to file” and click “Print”. This way you have a document in the format you need.

You can also save pages from your browser in this format. For example, you want to save some news in this format. Select the information you want to save. In the browser menu, select “Advanced”, then “Print”. Selected text with settings appears in the drop-down window.

Among the printers, select “Microsoft Print to PDF” and click the “Print” button. Select on your computer where you want to save the document, give the file a name and save.

In the same way with using Microsoft Print to PDF We convert any image into a PDF file. True, you can only convert one image in this way.

Method 2

Using the Microsoft Office software package using Word programs or XL. This program is available on almost every computer, so it is the easiest way to create a file with a PDF extension.

For those who have Microsoft installed Office versions 13 and 16 there is no need to do anything, since they already have a built-in program for saving PDF files. For those who have Microsoft Office installed more than old version(7 or XP) You will need to download and install an additional add-on for your editor. The program can be downloaded from the official Microsoft website using the link:

https://www.microsoft.com/ru-Ru/download/details.aspx?id=7

Download, install and you will have this function.

This method is discussed in great detail in the free training course. "How to create a PDF document"

In this course you will learn:

• How to quickly and efficiently create a document in PDF format?
• How to post it on the Internet?
• How to pack it?
• How to distribute PDFs to your subscribers, replenish your subscriber base and monetize it?

3 way

This method was partially touched upon in the first method, but in that method it was possible to print from a browser only in Windows 10. In this method you can work with any operating system.

It's about taking advantage of opportunities. Google browser Chrome. Here you can save Internet pages with any operating system. To do this, select the necessary information that we want to save, go to the browser menu and press print.

But in this case, we no longer select Microsoft Print to PDF, but “save as PDF”.

In this case, we will get the format we need.

4 way

By using demon paid program Foxit Reader

Launch the program, click “file”, and click “create” in the drop-down list.

When you select the “Blank” option, you immediately create a blank document in PDF format. Then you fill it and save it.

If you select “From file”, for example, a file in Word format, then the program automatically converts it to PDF format.

5 way

Creating a PDF document using the free PDF24 Creator program, you can download this program from the official website: https://ru.pdf24.org/creator.html

After you download the program, run it on your computer.

There are also various options for using the program, select “PDF constructor”.

Two parts of the window appear. On the left side there are various files. Drag the required file to the right side and convert it.

Using the PDF24 Creator program, you can also combine several PDF files or compress your document so that it weighs less.

6 way

It is too free way. If you use Google Docs, then you can use this method. This special service from Google, which allows you to use electronic documents. There you can create and edit.

In order to start using this service you need to open an account with Google. Then select “Documents” from the menu.

You have various options for creating documents. Select “Create a Blank Document” and a blank document will open in front of you, similar to Microsoft Word, but in a simplified version. Here you can print a new document, as well as open a ready-made document. There you can edit it, insert a picture, and then save it in PDF format.

7 way

This method is to use a free program LibreOffice.

If you do not have this program, you can download it from the official website and install it on your computer. Launch it, create a document by clicking “Document Writer”. You print the necessary information and after completion there is already a “Export to PDF” button at the top. Thus, you create a document in this format. Here you can also open a document created in a different format. For example, Word and convert it to PDF. You can also add pictures.

8 way

Creating a PDF document using the paid program FineReader. This program is used for scanning. But it can also be used to create PDF format.

When you start the program, a window opens in front of you, offering various options.

In this program you can scan documents, as well as open ready-made documents in graphic form or PDF documents. For example, you can open a picture and a PDF document and combine them.

The easiest way to create a PDF file

We will dwell on this method in more detail, because it does not require additional programs. Usually, when installing an operating system on a computer Windows system Microsoft Office software package is also installed.

To create a document, open the Word editor. In order to open it, you need to press the “start” button on your computer. It will open before you fast access to programs, find the Word editor and open it. If you do not find this editor in this panel, then click “All Programs”. In the pop-up window, look for either the Microsoft Office folder and the Word editor in it.

First we do presets in the editor as shown in the video:

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After that, you begin to place the information you need. You can place the necessary photos and pictures in the editor.

How to make a hyperlink in a PDF file

Often in a document there is a need to provide information about various resources that we want our readers to go to. These can be hyperlinks that lead to a website or to download a document, etc.

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How to brighten PDF

IN Word editor There are many built-in various functions that help make your PDF document brighter and more colorful. These include various features such as inserting pictures and photographs, the ability to place Smart objects, various shapes and graphs. You can also choose different text colors, just don't overdo it. It is not recommended to use no more than three text colors in a document, so that the document does not become too provocative.

You can learn more about all the possibilities in the free course. "How to create a PDF document"

How to make a PDF file from photos and pictures

If we need to convert one picture to PDF, then we can use Microsoft Print to PDF, as I already wrote about this above, and we can also use the picpick program.

If we need to create a document from a large number of pictures, then we can use the XnViem program. In the program we create a multi-page file and add pictures there; you can also add multi-page pictures in tif format.

To ensure that all the pictures are included in the document, check the box next to “Add all pages of a multi-page file.” Select the folder where you want to save the document and save. If we want to use compression, then select compression in the option, for example. JPEG and quality 80.

How to link to a PDF file

See how to do this in the free training course. "How to create a PDF document"

How to make money on a PDF file

With the help of a PDF document, you can not only convey the necessary information to the reader, but you can also make money from it. For example, you can provide your services on freelancing sites.

You can also package a PDF document and give it away for a subscription, and then monetize your subscription base. You can also enclose valuable information in a PDF document and sell it, for example by posting it on a service Spoonpay.

For details on how to package a PDF document and how to place it on the website, see the training course

"How to create a PDF document"

Conclusion

I hope that I answered the question of how to make a PDF file and you received step-by-step instructions on this issue. If this article was useful to you, then share it with your friends on social networks.

With sincere faith in your success - Sergey Savchuk!

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