- open and closed. EDS generation consists in recording these keys on a special storage medium, which can be an eToken, RuToken, flash card or other device.

EDS generation process

The private key of the electronic signature is generated in the certification center. In accordance with the regulations of the CA, the applicant, when transferring the package of documents to the administrator of the center, must submit his identity card. After that, the administrator, using specialized equipment, generates electronic signature keys. The applicant receives a single copy of the private key, which must be stored on a securely protected memory device. Then the EDS certificate is registered and entered into the register of the certification center.

Documents are certified using a private key, but it only works in conjunction with a public key. It is important to take its storage seriously, as it can completely replace a handwritten signature. Thus, any contracts, reports, invoices and other digital documents signed by the electronic signature are legally binding, so it cannot be challenged. Keep closed EDS key recommended on the RuToken device, since it implements the Russian standard for information encryption GOST 28147-89. The public key, in turn, is required to verify the authorship of the signature; it is freely available.

After the generation of the EDS is completed, its owner gets the opportunity to register and participate in auctions and tenders on electronic platforms, use government services via the Internet, confirm the authorship and authenticity of various documents, etc. Currently, no company that is in any way dependent on e-commerce can easily do without an electronic signature. The fact is that e-commerce is being introduced into more and more new areas of business. ES holders get access to a huge market where there is an opportunity for rapid growth and expansion of their business.

On our website you can find a suitable certification center and send an application for an electronic signature. To do this, you need to go to. The service site offers only accredited CAs, where EDS generation is carried out as soon as possible and costs from 1500 rubles.

Good afternoon, dear readers! This article is dedicated to business owners, regardless of its size and organizational form, and ordinary citizens of our country. It will be equally useful and interesting for both simple individual entrepreneurs and the owners of large commercial enterprises. What do they have in common? The answer is simple - document flow and the need to interact with various government agencies! Therefore, let's talk about a tool that will greatly simplify the movement of documents, both inside the enterprise and outside it! Today we will take a closer look at how to get an electronic signature (EDS)!

Let's start with the essence of the electronic signature and the mechanism of its functioning, then we will consider the scope and unconditional usefulness, after which we will discuss how to obtain it for an individual entrepreneur, individual entrepreneur and legal entities, and also talk about the necessary documents. We have collected the most complete information on how to get an EDS! By the way, if necessary, you can use it to close the IP. The article describes how to do it!

What is an electronic digital signature: the simple essence of a complex concept!

Each document at the enterprise must be signed by an authorized person. The signature gives it legal effect. Modern technologies transferred the workflow to electronic format. Which turned out to be extremely convenient! First, electronic documents have simplified and accelerated the exchange of data in the enterprise (especially with international cooperation). Secondly, the expense associated with their turnover has been reduced. Third, the security of commercial information has improved significantly. Despite the electronic format, each document must be signed, so an EDS was developed.

What is an electronic digital signature? This is an analogue of traditional digital painting, which is used to give legal effect to documents on electronic media. The word "analog" should be understood as a sequence of cryptographic symbols, generated randomly using a special software... It is stored on electronic media. Flash drives are commonly used.

There are two important concepts associated with ES: certificate and key. A certificate is a document that certifies that an electronic signature belongs to a specific person. It can be normal and reinforced. The latter is issued only by some accredited certification authorities or directly by the FSB.

The electronic signature key is the same sequence of characters. The keys are used in pairs. The first is the signature, and the second is the verification key that verifies its authenticity. A new unique key is generated for each new document to be signed. It is important to understand that the information received on the flash drive in the certification center is not an electronic signature, it is just a means for its creation.

An electronic signature has the same legal weight and effect as a paper document. Of course, if there were no violations when applying this parameter. If a discrepancy or any deviations from the norm are detected, the document will not become valid. The use of digital signatures is regulated by the state with the help of two laws FZ-1 and FZ-63. They affect all areas of application of the signature: in civil law relations, in interaction with municipal and state bodies.

How the idea of ​​using the EOC came about: let's remember the past!

In 1976, two American cryptographers, Diffie and Hellman, suggested that electronic digital signatures could be created. It was just a theory, but it resonated with the public. As a result, already in 1977, the RSA cryptographic algorithm was released, which made it possible to create the first electronic signatures. In comparison with the present, they were very primitive, but it was at this moment that the foundation was laid for the future rapid development of the industry and the widespread dissemination of electronic document management.

The millennium has brought significant changes. In the United States, a law was passed, according to which a signature on paper was equivalent in legal force to an electronic one. This is how a new rapidly growing segment of the market appeared, the volume of which, according to the forecasts of American analysts, by 2020 will amount to $ 30 billion.

In Russia, the first electronic signatures began to be used only in 1994. The first law to regulate their application was adopted in 2002. However, it was distinguished by extreme vagueness of formulations and ambiguity in the interpretation of terms. The law did not give an unambiguous answer to the question of how to obtain an electronic signature and use it.

In 2010, a large-scale project was developed to create a virtual environment for the provision of public services in electronic format, which in August of the same year was submitted for consideration to the President of the Russian Federation. One of the key areas of the project is the ability to use EDS. The regions were obliged to create conditions for free access of individuals and legal entities to the possibilities of electronic document management, so that everyone can get an electronic signature. Since then, an "electronic state" has been actively developing in Russia.

In 2011, the President ordered the executive authorities to switch to electronic document management within the structures. By June of the same year, all officials were provided with an EDS. The program was financed from the federal budget. In 2012, electronic document management started working in all executive bodies of the Russian Federation without exception.

After these transformations, there were two acute questions. First, EP was not universal. For each goal, a new signature had to be obtained. Secondly, some crypto providers were incompatible with others, which put their clients in a difficult position. Therefore, in 2012, a global process of unification in the field of electronic document management began. Thanks to this, we have modern universal signatures and software.

EDS signature: 5 advantages and 6 use cases!

Many entrepreneurs do not yet use the EOC in their economic activities. In many respects, the reason for this is elementary ignorance of all its capabilities and advantages. Using an electronic format for signing documents, business entities (individual entrepreneurs, legal entities) receive the following benefits:

1. Documents are maximally protected from falsification.

Since the computer is very difficult to deceive. In this case, the human factor is completely excluded. After all, you can simply not notice that the signature on the document is different from the genuine one. It is impossible to forge an electronic signature. This requires very large computing power, which is practically impossible to implement at the current level of device development, and a lot of time.

1. Optimization, acceleration and simplification of document flow.

Complete elimination of the possibility of data leakage or loss of important papers. Any copy certified by an electronic identifier is guaranteed to be received by the addressee in the sent form: no extraordinary circumstances can cause damage to it.

1. Reducing costs due to the elimination of paper media.

For small firms, paper-based documentation was not burdensome, which was not the case for large firms. Many of them had to rent separate premises, warehouses for storing documents for 5 years. In addition to the cost of paper, printers, ink, stationery, rent was also added! In addition, depending on the field of activity, some companies could reduce costs by reducing the number of employees who dealt with documents: reception, processing, etc. The need to recycle paper also disappeared: for certain types of organizations whose activities are related to confidential information, even this line of expenses turned out to be significant. The process of destruction of documents under the EDS - a few clicks of the computer mouse.

1. The format of the signed electronic signature fully complies with international requirements.
2. There is no need to obtain a separate signature to bid or submit reports to regulatory authorities.

You can get an electronic signature that will allow you to use it at all the necessary sites.

Before proceeding to the consideration of the question of how to obtain an electronic signature, we will list all possible options its use:

1. Internal document flow. It implies the movement of commercial information, orders, orders, etc. inside the company.
2. External workflow. It is on the exchange of documents between two organizations as partners in the B2B system or between an enterprise and a B2C client.
3. Submission of reports to regulatory authorities:

• Federal Tax Service,
• Pension Fund,
• Social Insurance Fund,
• Customs Service,
• Rosalkogolregulirovanie,
• Rosfinmonitoring and others.

1. To gain access to the "Client-Bank" system.
2. To participate in auctions and auctions.
3. To receive government services:

• State Service website,
• RosPatent,
• Rosreestr.

How to get an electronic signature: step by step instructions!

Having appreciated all the advantages of using an electronic signature, you decided to get one. And, of course, faced with a natural question: how to do it? We will answer this question with a detailed step by step instructions, which will help you quickly and easily get an EDS signature!

There are 6 steps in total.

Step 1. Selecting the type of electronic signature.

Step 2. Selecting a certification authority.

Step 3. Filling out the application.

Step 4. Payment of the invoice.

Step 5. Collecting a package of documents.

Step 6. Receiving an EDS.

Now let's talk about each step in more detail!

Step 1. Choice of type: everyone likes their own!

The first step towards obtaining an electronic signature is choosing its type. According to federal laws, the following types of EDS are distinguished:

1. Simple. It encodes data about the owner of the signature, so that the recipient of the paper is convinced who the sender is. It does not protect against counterfeiting.
2. Reinforced:

• unqualified - confirms not only the identity of the sender, but also the fact that no changes were made to the document after signing.
• qualified - the most secure signature, the legal force of which is 100% consistent with the strength of an ordinary signature! It is issued only in those centers that are accredited by the FSB.

Recently, more and more customers want to get an enhanced qualified signature, which is quite reasonable. Like any other "keys" that open access to private information or financial transactions, fraudsters of various categories hunt for EDS. Analysts believe that over the next 10 years, the first two species will simply become obsolete. The choice depends on the variant of using the EDS. To make it easier to make a decision, we have drawn up the data in a table, it will help to make a choice and focus on a specific necessary and sufficient form.

Scope of application	Simple	Unqualified	Qualified
Internal document flow	+	+	+
External document flow	+	+	+
Court of Arbitration	+	+	+
State services website	+	-	+
Supervisory authorities	-	-	+
Electronic auctions	-	-	+

If you are going to receive an EDS signature for the convenience of submitting reports, you will have to apply for a qualified one. If the goal is document flow in the enterprise, then it is enough to get a simple or unqualified signature.

Step 2. Certification center: TOP-7 of the largest and most reliable companies!

A certification center is an organization whose purpose is to generate and issue electronic digital signatures. CA is a legal entity, the charter of which specifies the corresponding type of activity. Their functions include:

• EDS issuance;
• providing a public key to everyone;
• blocking of an electronic signature, in the event that there is a suspicion of its unreliability;
• confirmation of the authenticity of the signature;
• mediation in the event of conflict situations;
• provision of all necessary software for clients;
• technical support.

On the this moment within the territory of Russian Federation there are about a hundred such centers. But there are only seven industry leaders:

1. EETP is the market leader electronic trading RF. The company's activities are highly diversified, which does not prevent it from occupying leading positions in each segment. In addition to organizing and conducting auctions, he is engaged in the sale of property that is poorly sold, teaches the specifics of participating in auctions, forms and sells an EDS.
2. Electronic Express is the official operator of the electronic document management of the Federal Tax Service. Has a full set of licenses (including the FSB license).
3. Taxnet - develops software for electronic document management. In particular, he is engaged in the creation and implementation of digital signatures.
4. Sertum-Pro Kontur - the company deals with electronic signature certificates. In addition, it offers many convenient additional services for its customers, which will significantly expand the capabilities of the digital signature.
5. Taxcom - the company specializes in external and internal document flow of companies and reporting to various regulatory authorities. For this, appropriate software is developed and electronic signatures are created. It is on the list of official data operators with cash registers.
6. The Tensor company is a giant in the world of document circulation over telecommunication networks. Provides a full range of services: from the development of complexes for automating the workflow at enterprises to the creation and implementation of electronic signatures.
7. National Certification Center - develops and sells various EDS certificates, offers customers software for generating and submitting reports to all government agencies.

Choose a CA depending on your capabilities and location. It is important to check if there is a point for issuing ready-made electronic signatures in your city. It is quite easy to find out by visiting the official websites of the companies.

If for some reason you are not satisfied with the centers from our TOP-7 list, then you can use the services of other companies. Full list accredited CAs can be found on the website www.minsvyaz.ru in the "Important" section.

Step 3. How to get an electronic signature: fill out an application!

The choice has been made, now you know exactly what you want, so it's time to apply to the certification center. This can be done in two ways: by visiting the company's office or by filling out an application on its website.

Remote sending of the application will save you from a personal visit. The application contains a minimum of information: full name, contact phone number and e-mail. Within an hour after sending you a CA employee will call you back and specify the necessary data. In addition, he will answer all the questions that interest you and advise which type of EDS to choose for your case.

Step 4. Paying the bill: money in advance!

You will have to pay for the service before receiving it. That is, immediately after accepting the application and agreeing on the details with the client, an invoice will be issued in his name. The cost of an EDS varies depending on the company you applied to, the region of residence and the type of signature. It includes:

• generating a signature key certificate,
• software required to create, sign and send documents,
• technical customer support.

The minimum price is about 1,500 rubles. Average 5,000 - 7,000 rubles. The cost of one electronic signature may be below 1,500 rubles, only if signatures are ordered for a large number of employees of one enterprise.

Step 5. Documents for obtaining an EDS: we form a package!

When forming a package of documents, it is essential which subject of civil law is the customer: an individual, a legal entity or an individual entrepreneur. Therefore, we will consider documents for obtaining an EDS separately for each category.

Individuals must provide:

• statement,
• passport plus copies,
• individual taxpayer number,
• SNILS.
• Receipt of payment.

The authorized person of the recipient of the electronic signature can submit documents to the CA. To do this, you need to issue a power of attorney.

To obtain an EDS, a legal entity will have to prepare:

1. Statement.
2. Two certificates of state registration: with OGRN and TIN.
3. Extract from the register of legal entities. Important! The statement must be "fresh". Each certification authority has its own requirements in this regard.
4. Passport plus a copy of the person who will use the electronic signature.
5. SNILS of the employee who will use the EDS.
6. If the signature is issued for the director, then an order of appointment must be attached.
7. For employees who are lower in the hierarchical ladder of the company, you will have to issue a power of attorney for the right to use the EPC.
8. Receipt of payment.

Documents for obtaining EDS by individual entrepreneurs:

1. Statement.
2. Registration certificate with OGRNIP number.
3. Certificate with TIN.
4. Extract from the register of entrepreneurs, issued no earlier than 6 months ago, or a copy certified by a notary.
5. The passport.
6. SNILS.
7. Receipt of payment.

An authorized person of an individual entrepreneur can take an electronic digital signature if he has a power of attorney and a passport. When submitting an application in electronic form, documents are sent to the CA by mail, and in case of a personal visit, they are submitted simultaneously with the application.

Step 6. We receive a digital signature: the home stretch!

Documents can be obtained from numerous collection points that are located throughout the country. Information about them can be found on the official website of the CA. Usually the term for obtaining a signature does not exceed two to three days.

Delay is possible only on the part of the customer who untimely paid for the services of the certification center or did not collect all the necessary documents. Please note that you need to get an extract from the unified state register of individual entrepreneurs or legal entities on time, since this process takes 5 working days! Some CAs provide an urgent EDS service. Then the whole procedure takes about one hour. Now you know how to get an electronic signature.

Important! The ES is valid for one year from the date of its receipt. After this period, it will need to be extended or a new one received.

EDS with your own hands: the impossible is possible!

In fact, it is quite possible to create an electronic signature yourself. If you have the appropriate education, you will have a good understanding of what an electronic digital signature is and have an unbeatable enthusiasm. However, do not forget that you will not only have to generate a cryptographic sequence, you also need to develop and write the appropriate software. A logical question arises: why do this? Moreover, the market is full of ready-made solutions! It is also not profitable for large companies to "tinker" with self-development ES, since you will have to hire a staff of new employees in the IT department. And in the article

How to create an electronic signature

How to create an electronic signature

Many Internet users know firsthand about the convenience of exchanging information electronically. Nowadays, in order to save time and natural resources, authorities and private companies are switching to sending documents via Internet communications, which makes it necessary to create the new kind signatures. It will take very little effort to complete it, but this step will help to significantly simplify the documentary work. The time for processing documents in electronic form is greatly reduced, the process of processing such documents is faster, the digital signature is easy to use, and special knowledge is not required to work with it. How to create an electronic signature and what are the features of this procedure?

Who needs to create an electronic signature and why

Law No. 63-ФЗ dated 06.04.11 "On Electronic Signatures" contains a definition of the concept of an electronic signature (ES). Article 2 of the Law states that this is information contained in electronic form, which is attached to other information in the same form, while the first one signs the second one or is otherwise linked to it, and also certifies the signatory. This law regulates in detail the procedure and cases of using ES in the business sphere, when receiving services from various departments and in other situations provided for by law.

The main task of the electronic signature like any other, confirmation becomes:

Completeness and absence of distortions of information in the document;

Intactness and integrity of the document.

The idea of ​​creating an electronic signature arose due to the rapid development of Internet communications. Now, with the help of the global network, it is possible to solve many problems much faster and to interact with each other remotely. With the accelerating pace of life, this is an important achievement.

If you operate in an entrepreneurial environment, then sooner or later you will be faced with the task of creating an electronic signature. NS electronic signature is an expression of a collection of related concepts such as software, key certificate exploitation, and certificate store. A vault is a physical data storage device on which a certificate of an electronic signature verification key is recorded (flash drive, memory card). Such certificates are issued only by special organizations called certification authorities (CA).

The ES verification key certificate contains:

Data on the owner of the ES;

Individual number;

Validity period (issued for a year);

Information about the CA, which was authorized to create the ES and which issued it to the owner.

When the certificate expires, do not forget to contact the CA in advance so that a new copy can be prepared for you.

If there can be only one handwritten signature, then the number of electronic signatures that can be issued for one person is not limited by anything.

The task of creating an electronic signature is related to the study new information... For example, that there are different types of electronic signature.

What kind of electronic signature do you need to create

The above law provides three kinds electronic signature:

Simple Electronic Signature (PES)

Its purpose is limited only to the confirmation of the authorship of the signatory. At the same time, the PEP does not guarantee either the integrity or invariability of documentary information after signing. Therefore, this view is not suitable for legally relevant documentation. It is only needed to access some information resource (such as a public service portal).

Enhanced Unqualified Electronic Signature (NEP)

This type of electronic signature not only allows you to certify the authorship of its owner, but also testifies to the invariability of the document after signing. All this is done with the help cryptographic programs to protect electronic data. An enhanced unqualified electronic signature serves as a means of exchanging documents within an organization and when interacting with other legal entities on the basis of an agreement on the use of electronic signature by the parties. This kind of signature is required to participate in electronic bidding.

Enhanced Qualified Electronic Signature (CEP)

A qualified electronic signature differs from an unqualified one in that it guarantees the confidentiality and legal significance of the information it confirms. To create such a signature, special software is needed that has been certified by the Federal Security Service, and it is issued only at a certification center accredited by the Ministry of Communications and Mass Media of the Russian Federation. Reporting forms, sealed by the CEP, can be sent to government agencies. This type of electronic signature is also suitable for participating in electronic trading.

Recently, the first two types of EDS have been replaced by the most secure and more powerful enhanced qualified signature. Depending on the purpose of use, everyone decides on their own - he needs to create a simple electronic signature or an enhanced .

For the application of CEP two keys are issued: closed (256 bits) and open (1024 bits), which do not work separately.

Public key is necessary in order to transmit documents in electronic form using a special certificate proving the identity of the person in whose name the key was issued. A copy of the public key is sent to the library of the certification center in case of forgery or loss of information. Private key is needed so that its owner can directly confirm the information with a signature and send a certificate. It also functions throughout the year, in the future it is necessary to purchase a new product.

Forgery of an EDS of any of the three types is impossible because the software used to create them allows you to securely encrypt information. Even high level modern software computing means does not allow breaking the code without applying colossal efforts. However, there is a possibility of ES insurance.

How to create an electronic signature depending on the scope

Electronic document management

Electronic document management (EDM) is one of the ways to exchange documents through programmable processes implemented using the Internet. This system is being implemented everywhere, it is very convenient and effective. It is used by various organizations both within their own structure and in matters of interaction with counterparties, as well as individuals. With the help of an electronic signature, they send each other agreements, financial documents, letters, etc. The type of electronic means purchased at the CA is determined by the goals and objectives of the buyer in the world of Internet information exchange.

Electronic reporting

With the advent of the electronic signature, the unpleasant procedure of waiting for many hours in a queue in a room full of people for the sake of transferring reports to government agencies has outlived its usefulness. This process has now become much easier. Reporting can be submitted using electronic document management to the tax office, Pension Fund and other bodies. To do this, you just need to fill out an electronic form and sign it with an electronic signature. Information is sent over the global network. You don't have to worry about its safety and confidentiality, because there are reliable software tools to protect the transmitted data. The ability to send reports in electronic form allows you to save working time, scan a document for errors, the main thing is to sign an electronic CEP report.

Electronic bidding

Electronic trading is a system of relationships between participants in trading carried out on the Internet on specially created electronic platforms. Participants with access to such sites are aimed at concluding civil transactions for the sale of goods, works and services.

An electronic signature for participation in the auction can be purchased by both legal entities and individuals. This signature allows you not only to gain access to the trading platform, but also to certify the documents for the competition and sign a contract based on its results. The type of EDS depends on the requirements of the trading platform.

Government services

How to create an electronic signature for public services? It is not difficult to do this, this opportunity is available for any citizen of the Russian Federation. An electronic signature for a portal of public services allows its owner to certify documents sent by means of special software through telecommunication channels, as well as receive letters and notifications about the status of the application submitted to the authority.

Court of Arbitration

The judiciary has also switched to electronic document management. Now the right of the participants in the proceedings to send evidence and other documents in the framework of the trial in electronic form. Arbitration procedural law provides for several ways of submitting documents by the disputing parties, they include electronic communication. Therefore, documents can also be signed by means of an electronic signature.

Document flow with individuals

Individuals rarely use electronic signatures. Nevertheless, it is more convenient for individual citizens to certify documents using electronic signature. And this can be very convenient for the execution of contracts by remote workers. At the same time, not only the agreement itself, but also acceptance certificates and other documents are recorded exclusively in electronic form. The exchange takes place over the Internet.

Using an electronic signature, you can:

Provide high degree confidentiality of transmitted data;

Reduce the procedure for sending documents by many times;

Simplify the mechanism for transferring reports to regulatory agencies and provide access to electronic commerce;

Ensure the completeness and accuracy of the information;

Simplify international document flow;

To make the organization's internal workflow more convenient and efficient.

How to create an electronic signature and use it in electronic document flow

Intercorporate document flow- a method of transferring legally significant information from one enterprise to another (business-to-business), produced using electronic resources... Such an exchange is being intensively introduced into the sphere of relations between organizations of the commercial sector, since it has numerous advantages over paper form:

Fast delivery of documents. Geographically, enterprises can be located very far from each other, and if using regular mail, the time for resolving issues would be significantly delayed. Electronic document flow allows you to perform legally significant actions quickly, without delays, facilitating also international interaction.

Reducing the costs associated with the preparation and subsequent transfer of electronic documents(registration of electronic documents costs practically nothing).

Such an exchange system allows you to speed up the business processes of companies and entails a massive increase in profits.

No costs for paperwork and postage saves money.

Courier express delivery and data transmission using telecommunication channels - means that allow you to submit reports to the tax authorities on time, but the second option is much more economical.

Automated system facilitates the processing of documents, reducing the time allotted for this procedure.

These advantages are especially relevant for companies with a large volume of external workflow.

In their activities, organizations almost daily draw up and pass on to each other the following types of documents:

Legally significant letters;

Agreements (other documents formalizing transactions);

Invoices for payment;

Commodity and consignment notes;

Acts of completed works (services);

Acts of reconciliation of mutual settlements;

Invoices.

How to create an electronic signature in the framework of legislative regulation

The first question that arises after deciding to switch to new form workflow: how to create an electronic signature certificate? The legislative regulation of this issue includes the following regulatory sources:

Civil Code of the Russian Federation contains rules governing transactions in electronic form (Articles 160, 434, 847 of the Civil Code of the Russian Federation).

Federal Law No. 63-FZ "About electronic signature" from 06.04.2011 also regulates the sphere of concluding transactions signed by electronic signatures of the parties, and provides for the receipt of services of authorities and administration using electronic signatures.

Federal Law No. 149-FZ "On information, information technology and information protection" of July 27, 2006 defines the terminology of electronic document management, regulates issues related to data protection, using information technologies and performing other actions to disseminate, search, receive and transmit information.

Federal Law No. 402-FZ "About accounting" from 06.12.2011 provides for the registration of accounting "primary" in electronic form, in accordance with the uniform requirements for accounting documentation.

Tax Code of the Russian Federation contains provisions regarding the electronic processing of invoices (Art. 169).

Order of the Ministry of Finance of the Russian Federation of April 25, 2011 No. 50n approves the detailed procedure for handling electronic invoices through telecommunication channels.

These regulations are the legal basis for the intercorporate exchange of electronic documentation. Before starting to take legally significant actions, you should not only carefully study this base, but also join any operator of electronic document management, as well as agree with counterparties on this type of exchange by drawing up an agreement in writing.

Step 1. Fill out an application

The only place where you can issue and receive an EDS is a certification center. No other institution is licensed to provide this type of service. There are similar centers in every region, information about them is easy to find on the Internet. All you need to do is contact the CA with an application, which, by the way, can also be filed electronically. You can resolve further questions with the manager, whom the CA will provide specifically for interaction with your organization (or with an individual).

Step 2. We pay the invoice after confirmation of the application

When receiving an invoice for payment, carefully study its contents. The creation of an electronic signature itself should not be included in the price, the price is formed from the services received at the certification center and the cost of a removable medium (rutoken).

Step 3. Putting together a set of documents

To create an electronic signature, it is not even necessary to call the CA office. It is enough to leave a request using the online service. As soon as the manager processes it, he will immediately call you back, tell you in detail about the preparation of the package of documents and tell you what and how to do. You will definitely need to inform the CA about the person on whom the ES will be issued. Depending on whether it is an individual or an organization, the package of documents will differ. You will not have to provide a package of documents in paper form either. Scans of originals and receipts for payment for the EDS preparation service are sent to specified address e-mail or using the form provided on the CA website. When the manager verifies the sufficiency of the documents provided, as well as their authenticity, the signature will be made. The only moment when it will be necessary to appear at the certification center in person is the moment of receiving the electronic signature.

Step 4. Obtain an electronic signature certificate from the service center

During a personal visit, the certification center will provide you with a means of storing information (most often it is a flash card), it will contain the generated keys of two types, which have already been described earlier (private and public), as well as software that will ensure the functioning of the keys. Also on paper you will be given a certificate sealed with the center's seal and digital signature.

How to create an electronic signature, and what documents are required for this

It is not at all difficult to obtain an electronic signature, and it is not too long a procedure. It is available to all, without exception, legal entities, individual entrepreneurs, as well as individuals who, by the nature of their activities, have come to the decision to create an electronic signature. By submitting an application along with the documents, in accordance with the requirements of the CA, and paying the cost of the service, anyone can get the necessary tool for a simplified form of document flow.

Organizations to obtain a key certificate may need:

Completed application form for the creation of an electronic signature;

If the applicant is a legal entity, then it is necessary to provide a fresh extract from the Unified State Register of Legal Entities (not more than thirty days old);

Certificate of registration of the organization in the unified register of legal entities and certificate of registration with the tax service;

If the electronic signature is made in the name of the head of the organization, it is necessary to provide a document (a copy of the order, order, certified by the seal of the organization and the signature of the head), giving him the right to act on behalf and in the interests of the company without a power of attorney;

If the signature is made in the name of a representative of the organization, then a power of attorney will be required for him, with clearly spelled out powers;

The person in whose name the electronic signature is issued must provide the original of his passport and a copy, as well as the original SNILS and a copy.

Even if the EDS is made for the needs of the organization, the actual owner will still be an individual who has the right to sign from the organization.

For an individual entrepreneur the set of documents will be slightly different:

Completed application form for registration of an electronic signature;

Certificate confirming the registration of the entrepreneur in the unified register, as well as registration with the Federal Tax Service Inspectorate;

Fresh extract from the register of individual entrepreneurs, the issuance period should be no more than a month;

The person in whose name the electronic signature is issued provides the original and a copy of the passport and SNILS.

Individuals provide the CA with: an application for the creation of a signature, as well as your own passport and SNILS.

How to create an electronic signature using the single portal EPC website

Are there any other tips on how to create an electronic signature key? Undoubtedly! It is enough to go to unified digital signature portal in the Russian Federation on the Internet, there you can find almost all the answers to questions about the design of the means of certification of documentation in electronic form. There you can learn how to create personal certificate, an electronic signature can be issued according to the application you have left on the portal. But it is safer to do this in a certification center, which is accredited by the Association of Electronic Trading platforms(AETP). In this case, you will not have any problems with technical compatibility means of electronic signature, their identification uniqueness, and the possibility of violation of the law will be excluded.

Each request for the creation of an electronic signature is checked at the AETP authorization center. This verification ensures that a non-unique key certificate or invalid signature cannot exist. The authorization center is the Analytical Center JSC.

If you are faced with the task of how to create an electronic signature for the tax office, or for some other government agencies, or a means for intercorporate interaction, the procedure is the same. First of all you must fill out a form on the website... The developed questionnaire contains mandatory fields, such as: the full name of the organization, TIN, legal form, full name, contact phone number. There are fields that are filled in on a voluntary basis. This is the "Advanced" section. Here it is recommended to indicate the goals for the implementation of which you will need EP, and other points of concern to you.

After pressing the button "Receive an electronic signature", the data will be processed and sent to a specialist, who is engaged in the registration of electronic signatures of the type you need as a full-time employee of an authorized certification center. When issuing an electronic signature, all the individual characteristics of the customer specified in the application are taken into account.

An employee will contact the applicant within 1 business day The CA executing your application will tell you in detail about the actions that will need to be performed in the near future.

How to create an electronic signature and check its functionality after receiving

First of all for this there are a number of special programs that work both online and stationary - when installed on Personal Computer... You can purchase the program at the TC itself. For authentication such a program loads the ES from the storage area and checks the functionality of the tool in a matter of seconds.

How to create an electronic signature and not violate the rules for storing electronic documents

The electronic signature certificate is valid for one year, and this period is shorter than the shelf life of most documents. To remedy this situation, there is time stamp- it replaces the date on the document and confirms that the ES certificate had full legitimacy when signed.

You can find out whether the certificate is valid at the time of signing on the official website of the CA, which necessarily posts a list of revoked invalid certificates.

The electronic documents themselves, signed by the electronic signature, are allowed to be stored two ways:

Local storage (on a hard disk, on a corporate server, removable media);

Cloud storage (on the server of the organization that provided you this service, use is possible if there is available Internet traffic).

How to create an electronic signature and what precautions to follow

An electronic signature is a means of great legal importance, therefore it is important follow the rules for its storage, not leave it unattended, ensure confidentiality conditions. In the event of the slightest suspicion about the acquisition of the electronic signature by unauthorized persons, you should immediately demand that it be suspended. The same must be done if you lost your key... If you have any questions or concerns, you can always call the service center of the CA, where specialists will be happy to advise you on a way out of the situation. The loss of the key, as well as the illegal acquisition of it, will serve as the basis for the suspension of the certificate. This can be done by phone for a short time, but in the future you will need to visit the CA office to renew the signature.

Who can help create an electronic signature in St. Petersburg

Business Resource provides a wide range of services for small and medium-sized businesses, including accounting and legal support. We have employees on staff who advise on the creation of an electronic signature, helping to make this process as fast and simple as possible. The region of action of the services of the company "Business Resource" is St. Petersburg and the Leningrad region.

What can we offer to the client:

High-quality advice in the framework of tax and civil law;

Extensive experience in accounting support of enterprises different scales and directions;

Successful implementation of tax optimization mechanisms in business;

Individual approach;

Prompt problem solving.

The prices for the services of the "Business Resource" company can pleasantly surprise you.

Instructions for generating an electronic signature key

(version from 21.11.2017)

List of abbreviations used:

AWP	Automated workplace
ASFK	Automated system of the Federal Treasury
Gus	State automated system
GMU	State municipal institution
PPO	Application software
PC	Personal electronic computer
CIPF	Means cryptographic protection information
SUFD	Remote financial document management system
TOFK	Territorial body of the Federal Treasury
FC	Federal Treasury

1. 
   Before starting work, make sure that the workstation is installed:

• 
  CIPF "Crypto PRO CSP" (version 4.0 (4.0.98.42));
• 
  AWS for Key Generation (the current version of the AWS for Key Generation can be downloaded at ftp://ftp.ufk39.ru/RCR/Distrib/ or if the Continent AP cryptographic protection system is connected to start page SUFD-portal ( http://10.39.4.123). Attention, in the case of installing the "AWS for Generating Keys" on a workstation designed to work in the application software "SUFD", you must use the instructions for setting up an additional AWP.

ATTENTION!!! Key generation must be performed in the Key Generation AWP of version no lower than 1.0.0.44 n... Before installing the specified version, it is recommended to uninstall the previous one.
Plug clean formatted key carrier(flash drive, floppy disk, Ru-token, etc.) to system unit PC.

The media must be accounted for in the "Journal of accounting of machine information carriers" (the form is approved by order of the FAPSI dated 13.06.2001 No. 152), the form with an example of filling can be found .

1. 
   In the AWS for Generating Keys, click the "Create a Certificate Request" button (see Fig. 1).

Fig. 1 AWS for generating keys

1. 
   Select the type of request (see Fig. 2).

To create a request for an individual - "Request for the applicant's certificate"

Fig. 2 Dialog box with the choice of the type of request for key generation

1. 
   In case you already have there is a certificate with dataTIN of an individual, then select "Generate a certificate request based on an existing certificate" (see Fig. 3) and click "Next".

When lack of certificate, select the required option, and click "Next", then go to clause 7 of these Instructions.

IMPORTANT if in your previous certificate there was a TIN of a legal entity, and you need a certificate for an individual, then NOT select the type "Generate a certificate request based on an existing certificate" because in this case, only a certificate for a Legal entity will be created, in this case you need to select the "Request for the applicant's certificate" item and fill in all the parameters manually.

Fig. 3 Dialog box with the choice of the type of request for key generation

1. 
   In the window that appears, click the "Find" button (see Fig. 4) and select the previous certificate file (with the CER extension) or the request file (with the REQ extension) (see Fig. 5, Fig. 6, Fig. 7) and click button "Next".

Fig. 4 Dialog box for file selection

Fig. 5 Dialog box for file selection

Fig. 6 Dialog box for file selection

Fig. 7 Dialog box with the choice of the type of request for key generation

1. 
   In the window that appears, specify the required user roles (see Fig. 8). IMPORTANT: for certificate Legal entity only the Client Authentication role is required, which is mandatory for all types of certificates... Examples of choosing roles for common information systems are given in Appendix 1 to these Instructions.

IMPORTANT: for clients, working in the SUFD: if an employee needs to work (for example, create documents) in the SUFD, but he is not included in the "Signature Samples Card", then such an employee needs to obtain a certificate for himself without the right to sign, with the following powers: "Client authentication" and "ASFK" (only external check mark see Appendix 1, Fig. 2).

Fig. 8 Dialog box. User roles

1. 
   In the window that appears, fill in all the necessary open to write the field (see Fig. 9).

Fig. 9 Dialog box with the applicant's data
Rules for filling in the fields (read to everyone):

1. 
   "Surname" - fill in the Applicant's Surname.
2. 
   "First Name Patronymic" - fill in the Name and Patronymic of the Applicant (if any), as indicated in the identity document.
3. 
   "E-mail" - fill in the e-mail address of the Applicant, personal information will be sent to this address, for example, the login and password for the first entry into the information system.
4. 
   "Position" - to be filled in only for a request for a certificate of a Legal entity. When filling of this field for the heads of the organization, it is necessary to take into account the data of the Unified State Register of Legal Entities; for other employees of the organization, it is necessary to be guided by the staffing table.
5. 
   "Formalized position" - the field becomes active when you select roles from the "ASFK" group. You must choose from 2: " Supervisor"(If the right of first signature) or" Chief Accountant"(If the right of the second signature), the right of the first or second signature is defined in the document" Card of samples of signatures "submitted by your organization to the Department of the Federal Treasury in the Kemerovo region at the place where your account is serviced. The only exceptions are cases when an employee turned off in the "Card of samples of signatures", but he signing of separate documents is required(non-settlement) in terms of cash services - you must select " Teller».
6. 
   "Surname First name Patronymic" - the field is filled in automatically.
7. 
   "Organization" - fill in only FULL name of company, the name should character by character coincide with information from the Unified State Register of Legal Entities. THE EXCEPT IS THE NAME OF THE ORGANIZATION ONLY for certificate Legal entity , you need to fill in the short name, provided that the full name is longer 164 characters, in other cases, the full name is filled in if it does not exceed 164 characters. For individual entrepreneurs in this field the Surname, Name, Patronymic of an individual entrepreneur are indicated.
8. 
   "Subdivision of the 1st level" - to be filled in only when generating a certificate Legal entity.
9. 
   "Subdivision of the 2nd level" - to be filled in only when generating a certificate Legal entity... This field is filled only if the organization (Legal entity) has separate subdivisions, for example, Kemerovo State University(The full name is filled in in the field "Organization") has a branch in the city of Belovo (the name of the branch is filled in the field "Subdivision of the 1st level") which has structural divisions "Accounting" (it is filled in the "Subdivision of the 2nd level") (see Fig. . 10).
10. 
    "Name of the settlement" - fill in the name of the settlement of the location of the applicant Organization, for example, "Tashtagol".
11. 
    Address (street, house) - to be filled in only when generating a certificate Legal entity... This field indicates the address of the location of the Legal entity of the applicant Organization.
12. 
    "Country" - fill in with the value "RU".
13. 
    "Name of the subject" - choose from the list "Kemerovo region".
14. 
    "TIN" - for a certificate of an individual, an individual entrepreneur, fill in the value of the TIN (12 characters) of the Applicant, for a certificate of a Legal entity, fill in the value of TIN (10 characters, with 2 zeros in front, for example, 004205654585) of a Legal entity.
15. 
    "OGRN" - to be filled in only when generating a certificate Legal entity... The value of the OGRN of the Legal entity is indicated.
16. 
    "SNILS" - indicates the value of the SNILS of the Applicant.
17. 
    "Registration number of the UIS / SDR organization" - the field becomes active only when generating a request based on an existing certificate, if the section "Working with the UIS" was filled in during the previous generation. IMPORTANT!!! To work on the UIS website ( http :// www . zakupki . gov . ru ) separate permissions are no longer required, all the necessary roles for users are set by the administrator of the organization when registering a certificate in the EIS. In this regard, when generating a request based on an existing certificate, if during the previous generation the section "working with the UIS" was filled in, you should return to the stage of specifying powers by clicking the "Back" button and clear the section "Working with the UIS".
18. 
    "Account number of GMU" - the field becomes active when selected in the previous step when selecting roles from the section "Working with GMU". The field is filled in with the value of the account number of the GMU of the applicant organization, this value can be viewed on the website http :// www . bus . gov . ru in the information about the organization "PGMU Code" (see Fig. 11) or " Registry number in the list of GMU "(see Fig. 12).
19. 
    "Protection class" - select the value "KC1", if at your workplace (computer) NOT hardware protection means "Sobol", "Accord", etc. have been installed. (hardware protection with a random number sensor), "KC2" - if the specified protection devices are installed.
20. 
    Exported Private Key - Always set to Yes.

Obtaining an ES certificate by certain types of legal entities

In accordance with the clarifications of the Federal Treasury ( Letter of the Federal Treasury dated July 21, 2016 No. 07-04-05 / 12-529), representatives the following legal entities due to non-placement of the procurement regulation in accordance with Federal Law No. 223-FZ dated July 18, 2011, it is necessary in the field “ Registration number of the EIS organization"Indicate the value" 00000000000 »:

1. 
   Operator of the electronic site
2. 
   Information system operator
3. 
   Organization providing services for servicing users of the UIS
4. 
   Legal entity carrying out procurement in accordance with part 4 of article 5 Federal law dated December 30, 2008 N 307-FZ "On audit activity"

After filling in and checking all the fields, press the "Next" button.

Fig. 10. An example of filling in data for a Legal entity

Fig. 11 Dialog box from the site www. bus. gov. ru... Register of organizations

Fig. 12 Dialog box from the site www. bus. gov. ru... Organization registration data

1. 
   In the window that appears, click "Run" (see Fig. 13)

Fig. 13 Dialog box AWS for generating keys

1. 
   At the next step, you need to select the type of media, depending on the media prepared in the first step, see item 1.

IMPORTANT:FORBIDDEN write the private key to " Registry».

1. 
   In the next window (see Fig. 14) enter the password and its confirmation. ATTENTION! Remember the entered password, if you lose it, recovery is impossible. These fields can be left blank, then the password will not be requested when signing with an electronic signature.

Fig. 14 Entering a password for the generated private key

1. 
   The next step, the system will offer to save the certificate request file (see Fig. 15).

Fig. 15 Dialog box. Saving the certificate request to a file
This request file must be brought on a removable medium (flash drive, floppy disk, etc.), not containing key containers (private keys) users , to the registration point of the Certification Center of the Federal Treasury, according to the territorial location of your organization.

Both copies of the application must be filled out and submitted to the Certification Center of the Federal Treasury, according to the territorial location of your organization.

Fig. 16. Printed application form

Samples of certification documents are posted on the information resource on the Internet ftp://ftp.ufk39.ru/RCR/Shablon/, information portal at http://10.39.4.123(in the protected network segment, section of the Certification Center), on the official website of the Federal Treasury Office for the Kemerovo Region http://kemerovskaya.roskazna.ru. (GIS section - Certification center)

Contact details of the department of secrecy and information security

Department of the Federal Treasury for the Kemerovo region:
head of department: Opalev Kirill Nikolaevich (384-2) 719-005, e-mail: opalevkn@ ufk39. ru

Deputy Head of Department: Rodionov Stanislav Nikolaevich (384-2) 719-022,

certificate issuing specialists: (384-2) 719-034,719-164, 719-163,

specialists in work with means of EP and CIPF: (384-2) 719-161, 719-162, 719-022.

e-mail: uuc@ ufk39. ru
The contact details of operators of remote regional registration centers are posted on the website of the Office on the Internet in the section GIS-Certification Center-Contacts

Annex 1

Common examples of the distribution of roles for work in various information systems
For all certificates, the Client Authentication role is required. The specified role is the only one for certificate Legal entity.

IMPORTANT!!! To work on the site http :// www . zakupki . gov . ru separate permissions are not required, all the necessary roles are set by the administrator of the organization when registering a certificate in the UIS.

Please note that the roles previously required are "Email Protection" and "Server Authentication" are not mandatory roles.

Rice. 1. Mandatory user roles for working in a FMS with signing rights

Rice. 2. Mandatory user roles for working in the SUFD WITHOUT signing rights

Rice. 3. Possible user roles for working on the site http:// www. bus. gov. ru

Rice. 4. Mandatory role of users for work in the GIIS "Electronic budget", on the sitehttp :// www . zakupki . gov . ru
Change registration sheet

In the age of information technology, electronic media are replacing paper documents. To give them legal significance, they also need to be certified with a signature and seal. In this connection, many users have the question of how to make an electronic seal and signature yourself. To answer it, you need to find out what is an electronic digital signature (EDS)?

EDS - information about the signer, attached to other information (signed document).

There are 2 types of EDS: simple and enhanced. Strengthened, in turn, is divided into skilled and unskilled.

Simple EDS (PES) - a signature consisting of a set of symbols and passwords. A prime example of a PEP is the use of bank card... When registering it, a username and password are registered, and when making payment actions, the subscriber receives a code to the phone number registered in the banking system, which must be entered to confirm the payment.

Unqualified ES - information about the subscriber, encrypted using a cryptographic information converter, which allows you to track the signer, as well as all changes made to the document after his signature.

A qualified digital signature has the same properties as an unqualified signature, but its mandatory attribute is the certificate of the digital signature verification key.

Simple and unqualified ES correspond to a visa on a paper document, qualified is electronic seal and signature.

There are several ways to make a signature on a computer and to certify a document with it. Which ones, we will consider further.

EDS creation in Word

Electronic signature free of charge is created in MS Office documents. Let's look at an example with a Word file. To certify a document created using Word software, you must perform the following steps:

1. We put the cursor in the place where you want to add the signature.
2. Go to the "Insert" tab and click the "Microsoft Office Signature Line" button.

1. In the window that opens, fill in the required fields.

1. The signature is ready and looks like this:

You can also add a signature from the File menu. To do this, open the document, press the button "File", "Information", "Document protection" and select the function "Add digital signature".

Next, fill out the form in the same way as shown in Fig. 2. However, the signature generated in the above manner is difficult to verify for authenticity. Therefore, many users choose relatively inexpensive Karma software.

Karma program for creating EDS without MS Office

Karma software is a cryptographic software product developed by Russian programmers that can be used in different systems any level:

• for legally significant electronic document management (EDM);
• to work in the 1C system;
• for messages sent by email;
• for management document flow;
• to sign files opened by Windows Explorer, etc.

A feature of the system is the ability to add a graphic image of the signature and seal (facsimile) to the document. When using this function, the paper copy is practically identical to the original.

In addition, the sender can attach a sticker to the document to be signed, recording messages, comments or instructions intended for the recipient of the document. At the same time, the software has an intuitive interface that does not require special knowledge from an ordinary user.

However, the signature generated by the Karma program is not suitable for sending reports to the Federal Tax Service or for working on the portal of public services.

How to create an EDS and register a certificate online

To make an electronic signature online for EDF with IFTS, an individual must register with personal account taxpayer (LCN). To obtain a certificate in the LCN, go to the "Profile" section and click on the button "Obtain a certificate of an electronic signature verification key". This key is valid for 1 year, after which the certificate is requested again. The LCN generates electronic signature online for free.

This function is available only to individuals who do not include individual entrepreneurs, private notaries and other self-employed population. In addition, the EDS received by an individual in the LCN for sending reports to the Federal Tax Service is not suitable for working on the public services portal. To conduct electronic document management through the website of public services, a citizen must use a universal electronic card, received before 2017, or an electronic passport (if available), as well as purchase a special reading device (card reader).

To organize EDM with fiscal authorities and funds, as well as to work on sites intended for participation in tenders according to the law dated July 18, 2011 No. 223-FZ, subscribers can receive a certificate of the EDS verification key only at an accredited certification center (CA).

ATTENTION! To work on the public procurement website according to the law No. 44-FZ dated 05.04.2013, EDF participants should receive a certificate of the EDS verification key from the territorial department of the Federal Treasury (letter from the Ministry of Economic Development of the Russian Federation dated 26.10.2016 No. D28i-2792).

Registration of the EDS certificate

To generate a key, a subscriber must contact the nearest CA with a full package of documents:

1. To a natural person:

• application for a certificate;
• copies of the passport, TIN, SNILS of the individual - the owner of the certificate.

1. Legal entity:

• documents named in clause 1;
• extract from the Unified State Register of Legal Entities (EGRIP);
• an order to appoint a manager or other document that allows a person to act on behalf of the subject;
• other documents at the request of the CA.

The certificate is usually written on removable media or issued on paper.

ATTENTION! Different certificates are issued for different operations. So, for work on the website of state purchases under 44-FZ or at sites under 223-FZ, a certificate obtained for sending reports to the Federal Tax Service will not work, and vice versa.

The process of signing a document electronically

The process of signing a document with a simple EDS does not require special knowledge. To do this, enter the password and confirm it.

Signing with a qualified signature has its own characteristics. Before signing the document, it is necessary to install the CryptoPro software or another cryptographic information converter and the EDS key verification certificate itself.

The installation algorithm is considered step by step in the article "How to install an EDS certificate on a computer?" ...

Next, you should endorse the required document. The sighting algorithms differ depending on the type of file, type of editor or software. For example, to send reports to the Federal Tax Service or to the funds, the file is uploaded to special program, then the appropriate certificate is selected and the "Sign file" button is pressed.

Outcomes

To give a document legal significance, you need an electronic digital signature - you now know how to make it yourself for free. The method of obtaining an EDS depends on the type of signature, the subscriber and the needs for which it is drawn up.

Date of changes