The table of contents (or table of contents) is an integral part of any large OpenOffice Writer or MS Word text document. The larger the document, the harder it is to find the necessary information in it, because it is not always necessary to read all the content, but you only need to find the necessary part of the text. For this, the content is built on the basis of headings and subheadings of the text. It allows you to find out the page of the desired section, and if you also make the content items in OpenOffice hyperlinks, then when you click on the item, the document will automatically go to it. In this text, we will just look at how to make a table of contents in OpenOffice and set it up correctly.

Step 1 - Create Headings and Subheadings

There are several ways to create headings and subheadings in OpenOffice Writer.

The easiest and fastest option is using the key combination Ctrl + "header level number". For example, the heading of the first level is Ctrl+1, the heading of the 2nd level is Ctrl+2, and so on (OpenOffice Writer allows you to create 10 levels). Just put the cursor on the line of text that you want to make the heading and press the key combination with the desired number. In this way, you need to format the entire document so that it has a clear structure with different levels of headings. The more carefully you create the structure, the easier it will be to navigate through the document and the more detailed the table of contents will be built in OpenOffice.

You will know that the desired line has become a heading by the changed styles - the font will change (it will increase), the text will become more visible.

Headings can also be added using the Open Office interface. You need to go to the menu item "Formats - Styles" and in the window that appears, select the heading level.

1 2

Choose the method that is more understandable and easier for you to perform. But we recommend that you learn the keyboard shortcut Ctrl + No.

Step 2 — Creating a Table of Contents in OpenOffice

When the structure of the document is done and all the headings with subheadings are affixed, you can make the content in Open Office. To do this, click on the menu item "Insert", then "Tables and Indexes" and again "Tables and Indexes".

In the window that appears, on the “View” tab, set the name of the table of contents (for example, table of contents, table of contents, etc.), indicate “Protected from manual changes” so that the items cannot be renamed, and determine the display area of ​​the table of contents.

The “Elements” tab is very interesting, because it is on it that items in the table of contents can be made hyperlinks. This is necessary so that when you click on the link while holding down the Ctrl key, OpenOffice immediately redirects you to the desired part of the document.

To make all content items in OpenOffice hyperlinks, you need to select “Hyperlink” in the area before E #, and repeat in the same way in the area after E. Then click on “All Levels”.

E# denotes chapters, and E is the place in the text corresponding to the point of contents.

To test the hyperlinks, hold down the Ctrl key and click on any item in the content. You should be in the right place in your OpenOffice Writer document.

With the other tabs of the Table of Contents settings "styles, columns, background" you can customize the output of the table of contents in OpenOffice to your liking. You can see the changes in real time, how the content will look like, if there is a checkmark "Preview" in the lower left corner of the window.

Video instruction

Conclusion

We hope that it became clear to you how to make content in OpenOffice and the implementation of the table of contents was not difficult for you, because it is really very easy. Always use this feature, do not be lazy, and readers of your books, or something else, will always be grateful to you. For other useful tips for working with OpenOffice, take a look at the "Instructions" section of our website.

To automatically create a table of contents, position the cursor at the point in the text where the table of contents should be. Select the item in the main menu "Insert", then "Pointers", then "Pointers...". The "Insert Pointer" window will appear.

In this window, you can insert various indexes, but the initially proposed option is just the table of contents. In field "Rate to Level" You can specify which level headings to include in the table of contents.

For example, a value of 3 will include all paragraphs with the style "Heading 1", "Heading 2" and "Heading 3". After pressing the button OK the system will generate a table of contents and place it where the cursor was.

Inserting pictures

Open Office Writer allows you to insert pictures (taken from files) into the text and specify their location, as well as whether they will be “wrapped around” by text. To insert a picture into text, select the item in the main menu. "Insert", then "Drawing", then "From a file..." A window for inserting a picture from a file will appear.

Here you can select the desired file.

When selecting a file with a mouse click (if the checkbox is enabled) "View") it is previewed in the right part of the window. To insert the selected picture into text, click the button "Open" .

By clicking on the picture with the right mouse button, you can call up the picture settings menu. Using this menu, you can set, among others:

• How the figure will be placed in the text (paragraph "Binding") - at a fixed position in relation to the page, to a certain paragraph, to a certain character, or as a character. If the picture is positioned "as a character", it is inserted into the line in the same way as a regular character (but its size does not change when the font size is changed).;
• Will the text “flow around” the drawing, and if so, in what way (paragraph "Wrap Around").

Saving and reading files

Open Office Writer saves and reads files in .sxw format. This format is fully published and based on open standards. In addition, it allows you to save and read files in .rtf (Rich Text Format), .doc (Microsoft Word 95 or 97/2000/XP) and other formats.

To save the current text on disk as a file, select the item in the main menu "File", then "Save", or press the keys [ Ctrl+S ]. If the file has already been saved, it will be saved again with the same name. If it has not yet been saved, a window for choosing the name and format of the saved file will appear.

In this window, you can select the desired directory to save the file, specify the file name, and select its format (type). After specifying the file name and type, click the button "Save". The file will then be written to disk.

Saving a file with a new name

If you are working with a file that has already been saved and want to save it under a different name (or in a different format, such as .rtf or .doc), select the item in the main menu "File", then "Save as…" A file name selection window will appear (see \fig.ris23) and you can specify a new file name and format.

In this window, you can find the desired directory and select the file you want to open in it. After selecting the desired file by clicking on the button "Open" . Writer reads the file and, if the reading was successful, you will be able to view and edit the contents of this file.

HTML Editing

Editing HTML files (format for WWW pages) in openoffice very similar to editing texts in Open Office Writer. (In fact, editing HTML is done exactly Writer operating in a special mode). This allows you to create WWW pages without special training, as well as easily convert text documents into WWW pages. You can use almost all the techniques described above for editing HTML documents to edit HTML documents. Writer.

Basic HTML editing

HTML documents can be formatted in the same way as regular documents. However, the resulting WWW pages will be quite inconvenient to view. For correct formatting of HTML documents, you should use the special paragraph styles that are automatically offered in the window. "Stylist" when editing such a document.

Style body text "Main text", for headings - group styles "Header", for quotes - "Quote" etc. You can specify the alignment of paragraphs, as well as highlight sections of text in bold, italic, or underline. But changing the font is very undesirable - this can lead to difficulties for some users when viewing your page.

As you know, an important element of HTML is the ability to create links (hyperlinks) to other documents.

In this window, specify the document to which the link is made, as well as the text of the link. The text of the link is indicated in the field "Text". The method of specifying the document to which the link is made is switched in the left part of the window.

When choosing an item "Internet" it is possible to enter a link to a document on the Internet in full format (URL). Paragraph "Letters and Messages" allows you to describe a link to an email address (mailto) or a newsgroup usenet(news). Selecting an item "Document", you can insert a link to an existing document on disk. It should be noted that although in the field "Path" the full path to the document is indicated, in reality, if the documents are in the same directory, a link is created only to the name of the document - therefore, if both files are transferred to the Internet, the link continues to work.

Finally, point "New document" allows you to create a link to a document that has not yet been created on disk. The system provides the ability to immediately create this document (to do this, select the item "Edit Now" at the top of the window) or create a link without creating a document (paragraph "edit later"). It is important to correctly select the file type from the list (for example, "HTML Document") instead of just specifying the full filename. When the data for the link is entered, click the button "Apply". The link will be created.

To edit a link, place the cursor on it and select the item in the main menu "Insert", then "Hyperlink". The same window will appear (see \figris25), but filled in, with the data of the specified link. In this window, you can make the necessary changes and click the button "Apply" .

Saving and Reading HTML Files

Saving and reading when editing HTML files is done in exactly the same way as in Writer. It is important that images are not saved as part of HTML files. Therefore, when transferring a file to another computer or to the Internet, they may be lost. Even if both the file and the pictures for it are transferred to another computer, but they are in different directories, the pictures may disappear from the document. To prevent this from happening, it's best to keep any pictures you insert into a document in the same directory as the document itself, and transfer them to another computer or to the Internet along with the document. It should be taken into account that openoffice can read almost any file in HTML format, but Russian letters will not always be displayed correctly. This is not a mistake in openoffice, and the disadvantage of such files is that they do not specify or incorrectly specify the encoding of Russian letters. To specify the encoding type, you should switch to the HTML source text editing mode (see below) and enter or edit at the beginning of the file (between the conditional lines and) a line of the following form:

Instead of koi8-r, the encoding of Russian letters in this file should be specified; the most common encodings are koi8-r , windows-1251 and utf8 .

HTML Source Editing

openoffice allows you to switch from editing the content of an HTML document in visual mode (that is, in the form in which it will be visible in a web browser) to working with HTML source text. This can be useful in a number of cases where you need to check and correct the HTML text itself. To enable or disable the HTML source text editing mode, select the item in the main menu "View", then "HTML Source".

Creating WWW Pages with Autopilot

openoffice contains "Autopilot WWW-pages", which allows you to create a standard and fairly beautiful WWW page in a short time and without additional effort. To take advantage "Autopilot", select the item in the main menu "File", then "Autopilot", then "Web page..." A window will appear .

By choosing the field values, you can immediately see on the screen how the created page will look. After selecting the desired view, press the button "Ready". You will be able to edit an HTML document that immediately has the desired appearance. Now it is enough to fill it with information.

Sections: Informatics

Lesson type: combined.

Purpose: creation of a table of contents for the finished text - poems by A.S. Pushkin using the main menu and previously learned paragraph and character formatting skills.

• repeat the main functions, the purpose of a text editor, editing and formatting techniques for a document,
• do the practical work “Creating a table of contents in a text document”,
• to evaluate the received works in terms of technology for creating a table of contents in a text document, as well as in terms of suitability for use when writing an abstract.

Hardware, software and visibility:

• students' computers, teachers, local area network, projector, interactive whiteboard, whiteboard, chalkboard,
• Windows (operating system), OpenOffice. Org Writer (text editor), Netop School (classroom management software), moodle (distance learning system),
• a document containing additional material on text editors (Appendix 1),
• a document containing poems by A.S. Pushkin (Appendix 2),
• algorithm for creating a table of contents with hyperlinks (Appendix 3).

Lesson plan.

1. Organizational moment, goal setting (1-2 min.)
2. Knowledge update. (2 minutes.)
3. Presentation of new material (10 min.)
4. Practical work (20 min.)
5. Examination of works (5-7 min.)
6. Summarizing. (1-2 min.)

During the classes

I. Organizational moment.

Greeting, checking those present. Explanation of the lesson.

II. Knowledge update.

In this lesson, we will continue to get acquainted with the types of free software and its features on the distance learning site.

To process text information on a computer, text editors are used that allow you to create, edit, format, save and print documents.

The simplest text editors (for example, the standard Notepad application) allow you to edit text, as well as perform basic formatting.

More advanced text editors (for example, Microsoft Word and OpenOffice.orgWriter), which are called word processors, have a wider range of document creation capabilities (inserting pictures and tables, spell checkers, saving editing, etc.).

To prepare for the publication of books, magazines and newspapers in the process of layout of the publication, powerful word processing programs are used - desktop publishing systems (for example, Adobe PageMaker, Microsoft Office Publisher).

Specialized applications (such as Microsoft FrontPage) are used to prepare Web pages and Web sites for publication on the Internet. (Annex 1)

Checking knowledge of the previous topic.

Front poll:

1. What is a text editor?
2. List the main functions, the purpose of the text editor.
3. How to start a text editor?
4. What is text editing?
5. What is text formatting?
6. What is a symbol?
7. What is a paragraph?
8. How to highlight a word?
9. How to highlight a paragraph?

III. Presentation of new material

Guys, we remembered that formatting a document is a change in its appearance. Any word processor provides document formatting at five different levels:

• at the character level (changing the typeface, style, changing the font size (size) and color of the font, background, animation),
• at the paragraph level (left, right, center, and justified; right and left indents; first line indent; indents before and after a paragraph; line spacing),
• at the page level (page settings, page size, page orientation, frame, headers and footers, pagination),
• at the section level (formation of sections from the next page or on the current page, splitting text into columns),
• at the document level (page numbers, table of contents).

When creating a new document based on a template Usual, it gets a copy of the style set from the base set styles general purpose (from inline styles): Normal, Headings 1, 2, 3. (demonstrated on interactive whiteboard - document styles)

Assigning standard editor styles to paragraphs in a document provides a quick way.

<Рисунок 1>

changing the appearance of the created document by applying styles from the style library. Built-in styles provide formatting for headings at different levels and allow you to view the hierarchical structure of the document in the structure, as well as quickly build a table of contents.

Many users type the table of contents manually, not knowing that the word processor is capable of creating it automatically. You just need to designate the headings in the document using styles.

Let's start with headings. Place the cursor on the line that you want to make the heading, and select the style "Heading 1" from the drop-down list on the toolbar. In our work, the heading of the first level is the author of the poems.

For nested subheadings, use the style Heading 2, Heading 3, and so on. For example, the title of poems can be indicated by the style "Heading 2".

How to automatically create a table of contents for a text document? When entering text, assign specific styles to all headings. And watch carefully heading style hierarchy in the structure of the document. Independent headings (not nested in any other, for example: Introduction, Chapter 1, ... Conclusion, References) are first level headings - “Heading 1”, embedded in them - second-level headings - “Heading 2” etc.

To determine the heading level in the document structure hierarchy, you can use a simple rule: if the headings in your document were numbered, then the headings of the first level are those that would be numbered with one digit (1, 2, 3), the second - those that would be numbered with two numbers (1.1,1.2,1.3), the third - three (1.1.1, 1.1.2, 1.1.3), etc.

Let's do the work according to the following algorithm: (the algorithm is in the distance learning system at http://shkola9.edu.ru/moodle/) in the 11th grade section.

<Рисунок 2>

Using Tables of Contents and Indexes

Consider an example of creating an information system using the OpenOffice word processor. It is required to create a table of contents for the poems of A.S. Pushkin. (Annex 2)

1. Save the text document for the editor OpenOffice.Writer in file Text data structures 1 in your personal folder and open it .
File for OpenOffice.Writer (hyperlink to file located on distance learning site)

2. Line Alexander Sergeevich Pushkin form as a first level heading.

• highlight line
• run command style -> heading 1

3. We form the names of poems as second level headings .

<Рисунок 3>

4. Numbering the pages:

• Insert - > Footer
• Insert - > Fields - > Page number

5. Create a table of contents:

• place the cursor where the table of contents will be located (at the very beginning of the document)
• Insert > Table of Contents and Indexes > Table of Contents and Indexes

<Рисунок 4>

• Uncheck "Protected from manual changes"

6. Open the table of contents editing window (through the context menu or execute the commands: Insert -> Table of contents and indexes -> Table of contents and indexes).

<Рисунок 5>

7. Tab Elements set the table of contents editing windows (Fig. 6):

1) heading level for hyperlinks;

2) place the cursor before element;

<Рисунок 6>

4) put the cursor after element(Fig. 7);

<Рисунок 7>

6) Button Element should be between the buttons GN(hyperlink start) and GC(hyperlink end) - OK

7) Repeat these steps for level 2(Fig. 8).

<Рисунок 8>

<Рисунок 9>

Final work

Actions are shown on an interactive whiteboard in real time and are commented by the teacher.

IV. Practical work

Students pass behind the workplaces at the computers. They enter the distance learning website http://shkola9.edu.ru/moodle/ in section 11 of the class and perform practical work according to the algorithm (it was considered above Appendix 3) given in the system.

<Рисунок 10>

The received work is saved in the distance learning system under the proposed name for checking by the teacher.

<Рисунок 11>

5. Examination of works

As the work arrives in the distance learning section, the teacher looks at the work, if the work is done - that's right, a mark is set, but if the teacher believes that the work needs to be completed, he writes a comment on the work. The student sees the mark or comment and decides whether to announce the mark or finish the work.

6. Summing up.

Reflection with students on the topic of creating a table of contents with hyperlinks and access to the use of this skill in the design of abstracts and articles on other subjects.

In large electronic documents, which include many pages, sections and chapters, finding the necessary information without structuring and table of contents becomes problematic, since it is necessary to reread the entire text. In order to solve this problem, it is recommended to work out a clear hierarchy of sections and chapters, create styles for headings and subheadings, and also use an automatically generated table of contents.

Let's look at how a table of contents is created in the text editor OpenOffice Writer.

It is worth noting that before creating a table of contents, you first need to think about the structure of the document and, in accordance with this, format the document using styles that are designed to visually and logically format data. This is necessary because the levels of the table of contents list are built on the basis of document styles.

Formatting a document in OpenOffice Writer using styles

• Open the document you want to format
• Select the piece of text to which you want to apply the style
• Format — Styles or press the F11 key

• Select a paragraph style from a template

• Style the entire document like this

Creating a table of contents in OpenOffice Writer

• Open the styled document and place the cursor where you want to add the table of contents
• In the main menu of the program, click Insert — Table of contents and indexes and then again Table of contents and indexes

• In the window Insert Table of Contents/Index tab View specify the name of the table of contents (heading), its scope and mark the impossibility of manual correction

• tab Elements allows you to make hyperlinks from elements of the table of contents. This means that by clicking on any element of the table of contents using the Ctrl button, you can go to the specified area of ​​the document

To add hyperlinks to the table of contents, you need on the tab Elements In chapter Structure in the area before #E (indicates chapters), put the cursor and press the button Hyperlink(in this place the designation GN should appear), then move to the area after E (text elements) and press the button again Hyperlink(GK). After that, you need to press the button All levels

• Particular attention should be paid to the tab Styles, since it is in it that the hierarchy of styles in the table of contents is determined, that is, the sequence of importance according to which the elements of the table of contents will be built

• On the tab speakers you can give the table of contents the appearance of columns with a certain width and spacing

• You can also specify a background color for the table of contents. This is done on the tab. Background

As you can see, making content in OpenOffice is not at all difficult, so do not neglect this and always structure your electronic document, because a well-designed document structure will allow you not only to quickly navigate through the document and find the necessary structural objects, but also give order to your documentation.

I have posted similar material before. I have now revised and expanded it for inclusion in the forthcoming style guide.

The article discusses the creation and configuration of automatic table of contents, nominal, alphabetical and other indexes. These functions rely on styles in one way or another, which is a good example of their practical application.

Automatic table of contents

An automatic table of contents is generated based on styles that have levels of structure other than the " Main text". The table of contents is automatically generated in the form of cross-references, which allows you to quickly navigate to the desired section. This structure is also preserved when imported to PDF and allows you to use the "Contents" feature in PDF viewers.

Header customization

The automatic table of contents is generated based on heading styles. Heading style is essentially paragraph style, but with one difference. Heading styles have outlining levels from 1 to 10. Outlining levels allow you to create complex layouts for the table of contents, such as indenting chapters and subchapters at different depths.

Customizing the Table of Contents/Index

The Table of Contents and Index Settings dialog contains several tabs that allow you to customize the index type, structure, and design. The customization is quite subtle, which makes it possible to give the table of contents any desired look. As an example of the possibilities for customizing the table of contents, one can cite the book “Gimp for the Photographer: Effective Processing Techniques”, the layout of which in one column was carried out in LibreOffice.

Tab " View» is responsible for the formation of the table of contents (index). In field " header» name is entered. In the list " A type» the pointer type is selected, in our case it is « Table of contents”, other types will be discussed later.

Marker " Protected from manual changes» prohibits changing the table of contents from the document without using the dialog for setting the table of contents and indexes. I recommend that you always put this marker and make all changes only through the dialog and through styles.

Chapter " Create Index» allows you to create indexes for the entire document or a single chapter. There you can also select the levels of structure that will be included in the index, for example, you can include only the first level headings in the table of contents.

Chapter " Use» allows you to determine on the basis of what the pointer will be formed. For example, the marker " Structure” means that headings will be used to form the table of contents. For most cases, activating this marker is sufficient. But you can abandon this method of formation and ask " Additional styles", which will be included in the table of contents, to do this, activate the marker " Additional styles” and press the button with three dots. The " Assign styles» (Figure 4). Select the style to be included in the table of contents and set its level using the buttons below the list. Here you can choose any style, even one that has a structure level of "Body Text". The level assignments in this dialog do not affect the original style in any way and in fact it will have the level " Main text».

Marker " Pointer» has nothing to do with the table of contents and refers to various types of indexes, which will be discussed later.

Table of Contents/Index Design

The remaining tabs in the Table of Contents and Index Settings dialog are used for direct formatting.

Tab « Elements» allows you to customize the table of contents/index entries. There are the following types of elements: GN, GK, E#, E, T, No. All elements are buttons. When you click on them, the settings for each of the elements become available. Also, all buttons can be removed / added and placed in a different order. For example, to remove a button, select it and press the " Delete" on keyboard.

Buttons "GN" and "GL" mean the beginning and end of the hyperlink and are usually located at the beginning and end of the structure of elements. This makes the table of contents/indexes clickable.

Button "E#" - adds "chapter number". Includes heading number not only for chapters, but also for other levels of headings. The E button is the text of the element.

The “T” button is a tab step, allows you to set the distance and placeholder parameters between the title and page number. Using the drop-down list when you right-click on the field " Aggregate» you can select any character to fill.

Button "No" - adds a page number. All elements have a design that is set on the tab " Styles". If necessary, you can assign your own design style to any of the elements by selecting it from the drop-down list " Character style" (here it is the character styles that are assigned, and on the tab " Styles"- paragraphs).

White margins between elements allow you to add additional characters between numi, such as spaces.

For each level of headings, you can customize your own set of elements, which allows you to achieve any design of the table of contents / index (Figure 8).

On the tab " Styles» each level of the table of contents/element can be assigned its own design style, which will set the parameters of color, typeface, font size, indentation, etc.

In the list " Levels» Select a level, in the Paragraph Styles list, select the style to assign. Assign the desired style to the level using the arrow button in the center between the lists. If necessary, you can call the style parameter editor window by clicking on the " Edit».

In the example in Figure 8, the indents and formatting for different levels were specified in styles. At the same time, additional character styles were applied for numbering and tabulation in the second-level headings (Figure 7). Thus, in lines with headings of the second level, three styles are used.

On the tab " speakers» you can set the design of the table of contents/indexes in the form of columns. In this case, you can select and adjust the number and width of columns (Figure 10).

Changing the table of contents/index

To make changes to the appearance and customization of a table of contents or index, you must right-click on it and select " Edit Table of Contents/Index". You can also make changes to the design by setting the styles used to design the table of contents/index.

Table of contents/index update

When making changes to the structure of the document, i.e. adding new chapters or index entries, it is necessary to update the table of contents/index. To do this, right-click on the table of contents/index and select " Update TOC/Index". Also the table of contents/index is updated when using the " Service → Update».

Removing a table of contents

To delete a table of contents/index, right-click on it and select " Delete table of contents/index».